• Sponsoring Organization



• Program Fee



• Appropriate Exhibition Location



• Volunteers



• Liability Insurance



• Restrooms



• Discounts Are Available!

A host organization is responsible for managing the resources to create a successful Artrain visit. This includes recruitment of the Steering Committee to coordinate the community stop.

Each program fee helps to cover a portion of operational expenses such as powering Artrain’s facility and lodging for tour staff. This allows Artrain to handle logistics so that your community's resources are concentrated where they are needed most. Also included with the program fee is Artrain's Community Connect & Fundraising program for developing sustainable funding based on your community's programs.

A straight, level area of land is required, large enough to safely park the Artrain facility (this will vary per exhibition). This area must be a safe distance away from regular traffic, semi-trailer accessible and have visitor parking available nearby. If necessary, the host community is responsible for site clean-up, walkways, rubbish removal and toilet facilities.

Approximately 40 - 50 local volunteers are required to assist with the museum’s daily operations. This is a great way to get your community involved and excited!

The community must obtain Event Liability Insurance accordingly:

Claims for personal injury or death: $1,000,000 for a single person
For any one occurrence: $1,000,000
For claims in respect to property damage: $1,000,000
Name Artrain as an additional insured on your policy

If public restrooms are not available at the site, Artrain requires the arrangement of at least two portable restrooms for the event. One portable restroom must be wheelchair accessible in accordance with federal law.

Artrain covers operational expenses so that your community's resources are concentrated where they are needed most. Artrain encourages community collaboration and in the spirit of community building offers the following discount programs;

Commercial Housing Discount Hotel accommodations for Artrain's onboard tour staff can often be donated or discounted. When your community selects this option a discount of up to $2,000 will be applied to your program fee.

Power Donation Discount If commercial power is donated for Artrain's visit to your community a discount of $2,000 will be applied to the program fee. If electrical power is not available diesel fuel must be readily available. Artrain refuels every 2 days. While Artrain encourages the greener option of commercial power, diesel fuel may also be donated to qualify for the power donation discount.